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End-of-year tax reminders

Here are some end-of-the-year tax reminders.

2017 Tax Forms

To ensure you receive your W-2, please verify that your “Mailing” address is correct. To confirm a mailing address, simply review it in upper-left corner of the pay advice located by logging into My.IllinoisState.edu/PayBenefits and selecting My Paycheck.  Please note if you are using a non-Illinois State University network, a VPN (virtual private network) must be utilized to gain access. To install VPN capability, call IT Help at (309) 438-4357. Employees may make address changes by following the instructions posted online.  Changes should occur no later than January 2, 2018, to be included in the 2017 Form W-2 processing.

Although W-2s will be available online, a paper form will also be mailed by January 31, 2018. For certain foreign employees, the 2017 1042-S Forms (Foreign Person’s U.S. Source Income Subject to Withholding) will be mailed by March 15, 2018, as required under Internal Revenue Service regulations. The University Payroll Office home page will be updated with a notice when the forms are mailed.

Form W-4 Notices

Review Time

It is time for employees to review their current Form W-4 (Employee’s Withholding Allowance Certificate) status for preferred changes in filing status and/or number of allowances needed for tax year 2018. Current tax withholding elections are located in the upper-right corner of the pay advice by logging into My.IllinoisState.edu/PayBenefits and selecting My Paycheck. Please note if you are using a non-Illinois State University network, a VPN must be utilized to gain access. To install VPN capability, IT Help at (309) 438-4357.

IRS Resources

The following resource may be helpful to employees making withholding decisions: IRS.gov/Individuals/IRS-Withholding-Calculator

Claimed tax exempt for 2017?

All employees who claimed total exemption from income tax withholding in 2017 must submit a new 2018 Form W-4 by February 15, 2018, to continue to claim exemption from withholding in 2018. After that date, Illinois State must begin withholding income tax if the 2018 Form W-4 is not submitted.

W-4 requirements for international employees

International nonresident employees must not fill out a new W-4 or make changes to an existing W-4 without guidance from a tax specialist in the University Payroll Office. If applicable, treaty benefits need to be renewed each calendar year. For information on contacting or scheduling an appointment with a campus tax specialist, call (309) 438-3106 or email bybanwa@IllinoisState.edu.

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