As of January 21, 2019, electronic versions of these forms were made available through iPeople Self-Service. Address changes made after January 16, 2019, have not been included for the 2018 Form W-2 mailing.
For those circumstances where an employee has not received their 2018 Form W-2 by February 1, 2019, in the mail and cannot access the online portal to obtain an electronic copy, the employee should submit a W-2 Replacement Request to the Payroll Office. The Payroll Office will start to process these requests beginning on Monday, February 11, 2019.
The Patient Protection and Affordable Care Act (ACA), enacted in 2010, requires that all employers report the value of an employer-sponsored group healthcare plan to all employees enrolled in a health care plan during the calendar year. The ACA requirement provides employees useful and comparable consumer information on the cost of their health care coverage. The guidance from the IRS reminds employees that the amounts reported are for their information only and does not cause employer-provided health care coverage to become taxable.
An employer is not required to issue a Form W-2 solely to report the value of the health care coverage for retirees or other employees or former employees to whom the employer would not otherwise provide a Form W-2.
Additional information regarding Form W-2 and 2018 tax changes are available on the Payroll website.